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Constitution

Posted: May 23, 2012

 

ARTICLE I

1. The Federation is called the International Federation for Theatre Research / Fédération Internationale pour la Recherche Théâtrale.

2. The Federation is an association conforming to articles 60-79 of the Swiss Civil Code and has its headquarters in Switzerland.

3. Its official languages are English and French.

4. For the purposes of this constitution the words "theatre research" represent "research into all aspects of all the performing arts".

 

ARTICLE II

The Federation exists in the interest of theatre research and its aims are:

1. to promote in all countries international liaisons between organisations and individuals devoted to theatre research, and to assist in organizing societies for theatre research;

2. to organize international congresses, conferences and symposia;

3. to encourage interdisciplinary studies involving theatre research by promoting relations with other research fields and to collaborate in undertaking works of international theatre research, as well as to aid in every way all other projects to foster theatre research in all countries;

4. to facilitate the wide distribution of works of scholarship, technical works, and any important popular works in the field of theatre research, by means of books, periodicals, exhibitions, audiovisual productions, and other methods of communicating and storing information;

5. to obtain facilities in libraries, museums, etc. for theatre research in all countries;

6. to assist members to obtain grants for their work from foundations, trusts and other grant-making bodies.

 

ARTICLE III

1. Membership of the Federation shall be open to any person who undertakes to promote the work and support the objectives of the Federation and who accepts these articles.

2. Student membership at a reduced rate shall be open to any person who, on production of evidence of student or postgraduate status, undertakes to support the objectives of the Federation. On payment of a reduced student rate, student members shall be entitled to all the privileges of Individual membership apart from receipt of the Federation's Journal. Student membership may be renewable for two further years under the same terms.

3. Membership in any category shall cease:

a) when members resign or fail to pay their annual subscription;

b) when they are expelled as a result of a vote of the General Assembly;

4. In order to achieve the closest co-operation with the International Society of Libraries and Museums of the Performing Arts, SIBMAS, the Federation grants the President of SIBMAS the exceptional status of Honorary Member of IFTR and ex-officio member of the Executive Committee.

 

ARTICLE IV

1. The General Assembly is the sovereign power of the Federation.

2. The General Assembly consists of all the members of the Federation. Each member shall have one vote; each member may hold one proxy vote.

3. The General Assembly must meet at least once every four years. The members must be convoked six months in advance. It must furthermore be convoked in six months upon written request by at least one fifth of the membership votes.

4. It establishes the broad outlines of the Federation's policy, and delegates its implementation to the Executive Committee. It receives for ratification reports, recommendations and financial statements presented by the Executive Committee. It ratifies such financial charges - subscriptions, contributions, etc. - as have been authorized by the Executive Committee between its meetings to be imposed on the members of the Federation.

5. It decides the number of Vice-Presidents and of elected members of the Executive Committee and the list of officers to be appointed during the next four years, ensuring that the elected members remain in majority.

6. It may expel any member who fails to fulfil statutory obligations towards the Federation, if the Executive Committee so requests.

7. It has final control over the constitution and its modification. Any member wishing to amend the constitution must give notice in writing to the Secretaries General at least two months before the date of an Executive Committee meeting. Amendments may be presented to a General Assembly for ratification only when they have been approved by the Executive Committee.

 

ARTICLE V

1. The Executive Committee is responsible for managing the Federation's affairs and finances and executing the decisions made by the General Assembly, and empowered to seek, where appropriate, the means to support and maintain the aims of the Federation.

2. The Committee consists of the President of the Federation, the Vice-President or Vice-Presidents, the two Secretaries-General (one French-language and one English-language), the Treasurer, the Editors of the periodicals published by the Federation, the President of SIBMAS and other officers, as well as ten to fifteen elected members. The Committee members to be elected - including President and the Vice-President(s) - are elected by ballot by all members of the Federation as prescribed in Article IV-2. All other officers except the President and the Vice-Presidents are appointed by the elected members of the Executive Committee and their appointment is submitted for renewal every four years.

3. All terms, except that of the Student member, shall be four years, and every member except in the office of President may serve for two consecutive terms. The term for the Student member shall be for two years, non-renewable. Former Student members shall subsequently be eligible to stand for election as ordinary members or officers on the same terms and conditions as other members. If an elected member is appointed to a position whose holder is ex officio a member of the Executive, his/her elected seat shall be deemed to be suspended during the period of ex officio membership, and s/he shall be entitled to serve the remainder of his/her elected term on relinquishing the appointment. Elections shall be held for one half of the elected Committee every two years. The immediate past President shall be co-opted for four years to serve with the Executive Committee. No more than two members may be elected from any one country.

4. Candidates for election to the Executive Committee must be members of the Federation. Nominations can be made by ten Individual members, or by the Committee. Nominations for the Student member can be made by ten Student members or by the Committee. Nominees must declare in writing that they are willing to stand as candidates. The names of all candidates that have been regularly presented shall be published and submitted for election.

5. The Executive Committee shall appoint an Election Committee, which shall be responsible for inviting and receiving nominations and for the conduct of the elections. Notice of forthcoming elections and the closing date for nominations shall be published. It shall be the responsibility of the members of the Federation to inform the Election Committee if they have not received voting papers. If it can be shown within three months from the closing date of the election that 20 % of the members have not received voting papers, the election can be declared invalid at their demand.

6. The nominating period for President, Vice-President(s) and elected members of the Committees shall open during the General Assembly and last three months. The ballot shall take place during the next three months. For the elections taking place between two General Assemblies, the nominating period shall last three months and the ballot the next three months. The new members of the Committee take up office at the first Executive Committee meeting after the results of the election have been declared.

7. The Committee has power to co-opt members in addition to those defined in Para. V.2., for a non-renewable term of four years. Co-opted members shall not have voting rights.

8. The Committee shall meet at least once a year. It must be convoked at least three months in advance. It shall decide by majority vote if it is necessary to hold additional meetings and on places and dates.

9. The quorum of the Committee shall consist of one half of the voting members. Each voting member of the Committee can vote in person, by deputy or by proxy. No member may hold more than one proxy vote. Decisions shall be taken by majority vote. The Chair does not vote unless the vote is tied.

10. The Committee may decide urgent matters by correspondence, if it proves impossible to hold a special meeting. In this case, the Secretaries General in agreement with the President shall send to each member of the Committee a questionnaire, to which each member will reply in writing. Decisions will be taken by a two-thirds majority of those replying.

11. The Committee may appoint ad-hoc Sub-Committees to fulfil different tasks, whose chair persons shall be chosen from the members of the Executive Committee and whose terms of reference shall be established by the Executive Committee.

12. The Committee entrusts to the Treasurer the administration of funds, the preparation of the budget and the accounts. The accounts of the Federation shall be prepared every year and shall be audited every year by professionally qualified auditors who are not members of the Federation.

 

ARTICLE VI

1. The Federation is established for an unlimited period. It shall cease to function when, for any reason, three quarters of the members shall express in writing to the Secretaries General the desire to dissolve it. In this event, the Executive Committee shall be authorized to declare the Federation dissolved.

2. Any remaining funds shall be given to international organisations pursuing similar aims, to the publication of works of theatre research or similar objectives, as determined by the Committee.

 

ARTICLE VII

1. The Federation shall be free from any political, religious, ethnic, gender or other form of discrimination.

2. In these articles, unless the context otherwise requires, the masculine gender shall include the feminine.

 

ARTICLE VIII

This constitution shall, as amended from time to time, come into force at the moment of its approval by the General Assembly.

July 1957; amended 1961, 1965, 1973, 1981, 1989, 1994, 1998 and 2010.

 

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